Document Controller

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Job title

Location

Type of activity

Post date

Document Controller

Constanta

Temporary, 12 months

14 August 2019

Job title:

Document Controller

Location:

Constanta

Type of activity:

Temporary, 12 months

Post date

14 August 2019

Job description

Job brief:

We are looking for an experienced Document Controller with a sound document management knowledge to provide support our projects ensuring that documentation requirements are met in a timely manner.

Job scope:

Ensure Document Management best practices and principles are applied across all assigned Projects, rigorously, maintaining control and traceability of the documentation throughout all Projects phases, from inception to completion.

Responsibilities:

• Support the development, implementation and maintenance of the document control processes and procedures within the Projects
• Support the Corporate function (IT & Data Management) in the development and improvement of the Company Electronic Document Management System (DMS)
• Manage the flow of documentation in/out of the Projects (either in electronic form or on paper support)
• Set-up Projects folders structures in the EDMS/SharePoint, as per Projects requirements, to ensure the documentation is properly archived and easily retrievable to facilitate an easy and fast flow of the information within the Projects Teams and externally (Contractors/Vendors) as required
• Ensure the correct application of Document Management Corporate’s standards and procedures
• Ensure the use of standardised forms and templates across the Project
• Maintain and manage electronic and hard copy documents as required by the Projects
• Process incoming documentation (registration in the DMS, internal distribution, archiving)
• Process outgoing documentation (transmit to Contractors/Vendors)
• Makes sure that controlled copies of latest approved documents and drawings are distributed internally (within the Projects Teams or any other Corporate function) and externally (to Contractors/Vendors) as required
• Ensure all drawings/documentation are correctly identified, distributed and filed/stored
• Assistance in the collation and issue of documentation and reports as required by the Projects
• Communicate and liaise with Projects Teams, Contractors/Vendors to discuss and improve the flow and control of documentation, support the handover and close-out of Projects activity and ensure consistency in the application of document control principles as required
• Monitoring of documentation progress in cooperation with the Projects planner in accordance with agreed schedule, to ensure any possible delay is immediately highlighted
• Prepare progress reporting on the documents status

Education and Qualification:

• Engineering degree is preferable.
• Minimum 5 years work experiences in document management area.
• Minimum 2 years work experiences in document management area for Oil & Gas domain, engineer industry, manufacturing.
• Very good knowledge of Electronic Document Management Systems and relevant implementation.
• Document Management training courses.
• Document Control Certification is an advantage
• Familiarity with large construction Projects.
• Fluency in English (speaking and writing).
• Excellent interpersonal skills with good communications skills are essential.

Terms and conditions:

• Freelancer/contractor position
• 12 months temporary position
• Location: Constanta

 

If interested and qualified, please upload your CV and a brief cover letter in the form below, by August 20th, 2019.

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