Receptionist

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Job title

Location

Type of activity

Post date

Receptionist

Bucharest

Temporary, 20 months

2 September 2019

Job title:

Receptionist

Location:

Bucharest

Type of activity:

Temporary, 20 months

Post date

2 September 2019

Job description

Job scope:

We are looking for a motivated and dynamic Receptionist to manage our front desk on a daily basis and to perform a variety of administrative and clerical task.

Responsibilities:

  • Covering the telephone exchange: receiving and transferring the incoming calls, taking messages when staff not available; Welcoming the visitors and announcing to relevant company staff ;
  • Receiving the company’s mail and fax documents and registering on company management system, the incoming mail, invoices, the newspapers, and distributing to departments;
  • Courier – ensuring that urgent and important documents are delivered in good time;
  • Liaising with building maintenance and third-party office services’ providers for routine service and unexpected issues;
  • Managing the cards for company staff, changing info with Building Administration;
  • Liaising with office suppliers, preparing lists with necessary supplies, placing orders and prepare monthly reports waste recycling
  • Maintaining common office areas including conference rooms and the kitchen by refilling coffee machines, performing basic clean-up duties, etc.
  • Archiving documents for legal, audit, or historical purposes based on requirements and procedures;
  • Updating calendars and schedule meetings; ensure administrative support for meetings; keeping daily time sheet record for all employees; may assist all staff and consultants by preparing travel/vacation forms;
  • Coordinating the translation of corporate and technical documents with the translation agency;
  • Performing other clerical receptionist duties such as filing, photocopying, transcribing and faxing; scanning and uploading the documents.

Education and Qualification:

  • Proven work experience as a Receptionist, Front Office Representative or similar role – at least 1 year;
  • Proficiency in Microsoft Office Suite;
  • Fluency in English (speaking and writing);
  • Accuracy and attention to detail;
  • Professional attitude and appearance;
  • Multitasking and time-management skills, with the ability to prioritize tasks;

Terms and conditions:

20 months temporary position;
Location: Bucharest.

If interested and qualified, please upload your CV and a brief cover letter in the form below, by October 31st, 2019.

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