Warehouse Supervizor

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Job title

Warehouse Supervisor



Type of activity


Post date

24 March 2023

Job description


The Warehouse Supervisor shall oversee the receipt, storage and dispatch of materials, spare parts and equipment in the internal or external warehouse. He will be responsible for organizing and coordinating transportation of commodities in and out of the warehouses as and when required and as approved by Logistic & Admin Manager. He ensures that internal and external warehouses are well maintained and meets safety and health standards. He will organize storage area and keep accurate stocks inventory and database and will provide support by using forklift for unloading of the materials, spare parts and equipment on arrival at the facility and similarly.


  • Prepares the warehouse record keeping procedure and implement the procedure
  • Organizes the internal and external warehouse considering the materials/spare parts/equipment/ tools warehouse layout and storage conditions
  • Responsible for the maintenance of warehouse and all inventory items kept in the internal and external warehouse
  • Operates the CMMS database – MAXIMO (computerized maintenance management system) and updates the lists of materials, spare parts and equipment to ensure the maintenance of the optimal stock level
  • Updates the warehouse inventory system with accurate information about items and quantities
  • Performs and maintains daily documentation for all entries, transfers and consumptions, in accordance with legal requirements
  • Ensures that materials are available for operational needs
  • Liaises with Contracts & Procurement Department, contractors and suppliers to get the necessary materials and spares and prepare documentation as per procedure
  • Liaise with Financial Department for inventory reconciliation and confirmation of stock receipts
  • Maintains optimum level of inventory according to internal procedures to prevent overstocking and understocking of materials
  • Receives and inspects all items in accordance with the Quality Assurance Measures
  • Responsible for packing, pricing, labelling, and returning supplies
  • Manages and monitors the documentation process
  • Reviews, verifies regarding the movement of inventory items
  • Performs the annual stock inventory
  • Ensures proper locating and retrieving all rejected material as well as damaged and overaged
  • Prepares reports to Logistics & Admin Manager for daily as well as monthly reports
  • Maintains a clean and orderly warehouse, proper documenting, stocking and tagging of specialized equipment and machines
  • Safely operating of a forklift and / or other materials handing tools / equipment.
  • Participates to the offices administrative activities when is required
  • Ensures the potential transfers of materials from Constanta office to Gas Treatment Plant or from other company sites
  • Suggest and implement improved work methods and systems relating to warehouse work
  • Performs other warehouse management specific duties and responsibilities as required from time to time
  • Enabling and maintaining communications between project team members
  • Makes direct purchases by going to suppliers (physical store) whenever is needed
  • Acts as member of Emergency First Aid Team
  • Follows and implements a strict safety and security standard on all job sites and facilities.


Technical knowledge

  • Minimum 5 years experience in a similar position in oil and gas industry
  • Minimum high school degree
  • Technical knowledge regarding oil and gas technological processes
  • Knowledge of safe procedure for moving heavy materials.
  • Good command of English language (written and spoken)
  • Forklift driver certification
  • Experienced user of Ms Office, Warehouse inventory system and database


  • Understanding the supply processes and the possible impact and risks
  • Maintaining business relationships with suppliers
  • Methodical and organized, good team spirit
  • Analytical skills to keep the accuracy of inventory at the certain level
  • Able to liaise with multiple teams, suppliers and to manage multiple priorities
  • Rigorous application of occupational and environmental safety and health requirements
  • Understanding and applying quality procedures
  • Planning and organizing one’s own activities in order to meet the deadlines
  • Adaptability and flexibility in integrating and implementing changes in one’s own activity and / or in the organization.

Terms and conditions

  • Duration: Permanent
  • Location: Gas Treatment Plant Vadu, Constanta 

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